QuickBooks is a great tool. Oil and gas is a hard fit.
QuickBooks can be an amazing tool. But in certain industries — oil and gas being a clear one — it doesn’t always play nice.
In our family business we were juggling both QuickBooks and OGsys (yeah, don’t ask). We weren’t alone. I’ve heard the same gripes from small operators across the country. Typically you get cornered into one of two options.
02THE OPTIONS
The two paths most small operators get pushed into
Option 1
Upgrade to an O&G-specific system — Quorum ODA, W Energy, Wolfpak, and the like. These platforms are built for the industry and they work, but they’re a real lift: pricey, time consuming to roll out, and your team has to learn a new system from scratch. Not a bad option for the right company. A big swing for a small one.
Option 2
Adapt QuickBooks to fit. Historically this has meant a lot of manual work — JIBs in spreadsheets, division of interest tracked in a side document, copy-paste journal entries every month. Doable, but the math gets brittle fast.
That’s the gap we built Joltly to close. It won’t fit a larger operator, but if you’re a smaller business like we were, it can be a good match.
03THE FIX
How Joltly fills in the oil & gas layer on top of QuickBooks
In Joltly we track your expenses, wells, AFEs, and well allocations. We also track the division of interest for each well. Which means we have everything needed to do the things QuickBooks alone can’t — like building JIBs and clearing them back to the GL.
Yesterday
QuickBooks + spreadsheets
Manual JIBs in Excel
DOIs in a side document
Copy-paste journal entries
Reconciliation by memory
Today
With Joltly
QuickBooks + Joltly
JIBs auto-built from coded expenses
DOI applied per well
Expenses post straight to QB
Payments credit the original entry
You stay in QuickBooks for the books. Joltly handles the oil & gas math that sits on top of them.
04THE WORKFLOW
What an invoice actually does, end to end
Because each expense is tagged to a specific well in Joltly, we use that data to generate Joint Interest Billings (JIBs) automatically. Here’s how it integrates with QuickBooks.
Scenario
A $10,000 work-over expense on an oil well — call it Meyers Farms 2-12. You bill out 50% of that expense to your partners.
1
Code the invoice in Joltly
Tag the well, the AFE, and the GL account while viewing the bill. The division of interest pulls in automatically.
2
Send the full expense to QuickBooks
The bill posts to QB at 100% — vendor, amount, GL coding, everything — so your books match reality.
3
Joltly builds and sends the JIBs
Partners get billed for their share automatically, with backup that ties to the original invoice.
4
When the JIB is paid, the original expense is credited
Joltly posts the credit back to QuickBooks against the original entry. Clean books. No manual reconciliation.
A bill once. A JIB twice. A credit once. Nothing in a spreadsheet.
By integrating Joltly with QuickBooks, you remove the manual hassle of JIBs and keep precise financial oversight on each well. We handle the JIBs. QuickBooks handles the accounting.
For accountants
Want the deeper view — chart of accounts, JIB clearing, revenue liabilities, and how the entries land in QuickBooks? Walk through our slide deck.
Joltly·Built for oil & gas·AP, JIBs, and revenue on top of the books you already run
See it run on your own well file
Twenty minutes, a real example from your books, and you’ll know whether this fits. We walk through invoice coding, the JIB build, and the credit posting back to QuickBooks — on your actual chart of accounts.
You only pay for what you use — no seat fees and no modules you don't need. Pricing is a monthly platform fee plus usage on documents processed, ACH payments, mailed checks, and the workflows you turn on. We size it to your actual monthly close so it scales with the work, not your headcount.
Can you give me a price example?
A smaller operator running 25 documents, 10 ACH payments, and 2 mailed checks a month would be priced on that exact volume. A larger operator at 100 documents, 50 ACH payments, and 10 checks pays predictably more. You always know what you're spending because it tracks the actual close.
Which accounting systems does Joltly support?
Joltly connects directly to QuickBooks and Quorum On-Demand Accounting, and supports file-based export workflows for systems like PakEnergy and Integra. It manages accounts, items, vendors, partner mappings, JIB clearing, revenue liabilities, and netting accounts inside your existing setup.
What workflows does Joltly automate?
Both sides of settlement. On expenses: invoice review, GL coding, approvals, JIB creation, ACH and check payments. On revenue: statement OCR, partner distributions, remittance emails, and netting between JIB receivables and revenue payouts — so your team replaces spreadsheet work and email follow-up during close.
Can Joltly be customized to how we operate?
Yes. Your wells, partners, revenue interests, GL mappings, approval flow, export formats, and partner-facing statements are configured per operator. Most customers go live on their existing chart of accounts and ERP setup — no rebuild required.
Let’s TRY!
Chat with Sales
Give Joltly a try and see for yourself if it's a good fit for Saas needs.
